Despite fewer employees, it’s still hard on tight HR teams — some made up of just one person — to accurately run a small business’s payroll. For midsized organizations, it can be unreasonable to dedicate one employee to the process (or burden an HR pro with it on top of their current responsibilities). Making the move to all-in-one, self-service systems promotes transparency and provides greater control over interactions with employees and data. Cloud-based human capital management (HCM) systems that include payroll applications are becoming the new norm. Popular examples include Workday, Oracle Cloud, UKG and Ceridian Dayforce. Adopting payroll software has long been proven to provide myriad benefits and companies will take full advantage of increased benefits in 2023 to improve the experience of their employees and payroll staff.

• In 2023, a wide selection of “payroll outsourcing providers” are to be found both domestically and internationally.
• Many online payroll services include features that help you administer benefits in the same platform, as well as integrations for accounting software.
• The service will post your job listings to over 100 job boards, automate candidate communication, create interview schedules, and craft digital offer letters.
• Many employers outsource some of their payroll and related tax duties to third-party payroll service providers.
• Payroll providers can also handle payroll taxes and ensure you comply with local tax regulations, regardless of where employees are from.
• While these complete payroll solutions can be valuable, they can incur additional fees that raise the overall cost of payroll outsourcing.

All-in-one systems also have the added functionality of interdepartmental communication, making it easier than ever to work and communicate with other areas within the company, especially HR. Stand-alone payroll software will become less popular in the future, with companies opting instead to invest in full-suite HCM systems that can optimize companies’ workflows in a single convenient application. HCM software value is steadily growing and is projected to increase from $30.8 billion in 2019 to an estimated $33.04 billion by 2024. Processing payroll manually involves using Microsoft Excel or other solutions to calculate the tax owed and how much to withhold from employees.

Arranging Payroll Outsourcing

They typically include a cloud-based portal for both employers and employees. Employers—or your accountant, bookkeeper or HR employee—set up benefits and salaries for employees and, on some platforms, contractors. Yes, they can, and it’s one of the biggest benefits of outsourcing your payroll to a payroll service provider. Payroll outsourcing also allows access to convenient and secure cloud-based solutions. You can use the app or desktop version to manage everything from direct deposits to tax withholdings.

Plus, professional payroll services significantly reduce the chances of errors in your payroll processing. Most payroll services also include benefits administration, so you can use the platform to set up paid time off, retirement plans, insurance and other benefits for employees and integrate benefits with payroll. Some payroll services offer automated payroll, so you can set worker pay and employees can track their ecommerce accountant time (if necessary) and the service runs payroll on schedule. The services let workers enter direct deposit information, and you connect a business bank account on the employer end, so payroll runs without you having to print and deliver checks. ADP RUN offers tiered plans with payroll by direct deposit, a self-service employee platform, new hire onboarding and optional benefits administration for additional fees.

Today’s payroll processes can be time-consuming and stressful, which is why 73% of organizations have turned to payroll outsourcing. It’s impossible to know which payroll processing software is right for your company without doing solid research beforehand. Your research should involve asking questions like the ones listed above, then seeing what each platform offers.

• You may need to supply specific tax forms and other necessary information about workers, like their Social Security numbers or Tax Identification Numbers (TIN).
• Its financial value as a near-term, cost-cutting measure has been boosted dramatically by globalization, which opened access to international labor far less immediately expensive than America’s domestic workforce.
• Outsourcing payroll, however, helps organizations ensure their compensation is accurate and compliant without drowning HR.
• They should be able to offer you a project proposal that caters to the size of your company and your price point.

For a complete payroll and HR Suite, you can also upgrade to the Full-Service Payroll option too. When you hire a new employee or contractor, Paychex also automatically reports all new hires to the appropriate state registry to spare you a headache too. This can be a great option if you are self-employed and want to run payroll.

Why should a business outsource payroll?

This implies that the larger the number of employees, the greater the transaction fee. If you are planning to expand your workforce, carefully consider how your payroll service cost will change while you are growing. Most payroll providers have a tiered payment structure to cater to businesses of different sizes. Evaluate which tier would be least expensive for you in the long run before signing up. A PEO service may come with a higher price tag than basic payroll outsourcing options. Another benefit to outsourcing is that payroll functions can be assumed by providers specializing in effective payroll management.

Payroll service providers only handle making payments to your employees. Some mistakenly believe outsourcing payroll services include HR services that help you hire new people, but HR and payroll outsourcing are different. Human resources can be outsourced to a separate service, and while some companies offer both (like Deel), a payroll company only handles payroll. Many payroll service providers offer additional services, such as tax assistance, tax filing, HR support, and benefits administration.

QuickBooks Support

KPMG’s outsourced payroll solutions are completely customisable according to the needs of any client, while sterling quality of service is guaranteed. You can create customized screening questions, message templates, and hiring reports. For current employees, it’s easy to manage educational compliance by uploading your own course or selecting from a pre-build compliance course. With role-based access controls, you can easily make sure that each department gets the necessary payroll processing information they need to make sure your employee needs are addressed.

Should I outsource payroll to a vendor?

Paycor is a full-service HR platform that supports companies from recruiting to termination. Look for a PEO with both extensive international experience and robust integrations with your existing software. This scalability eliminates the need for additional investments in HR infrastructure, enabling your team to focus on your core operations. Outsourcing payroll can ensure maximum data security and even prevent embezzlement, identity theft, and other risks. Processing payroll and maintaining compliance standards is difficult for overwhelmed payroll departments, especially if their organization is growing quickly. But for many small businesses, worrying about details like payroll can actually keep you from commanding that leadership role.

Sign Up for Payroll Online

Payroll outsourcing certainly has advantages, but no single resource has the ability to point a company toward guaranteed success with payroll management. Company leaders should not take a decision about outsourcing payroll lightly but should understand its convenience and financial savings. A solid understanding of payroll outsourcing’s pros and cons, along with accurate information on existing payroll management costs, can offer helpful guidance. As mentioned before, these are further areas where a misstep by a payroll outsourcing provider can become a problem for both the provider and the client company. If a company is outsourcing internationally, it shouldn’t assume that it can ignore employment regulations in the provider’s country, as these can be very different from those in the United States. They likely use employees with task-specific training and have all the necessary software on hand.

Whether you process payroll yourself in your spare time or you want to simplify your assistant’s workload, automating your payroll can be one of the wisest business moves you make this year. Paycom helps businesses prevent mistakes and their staggering consequences. Explore Beti to learn why it’s the ideal choice for outsourcing payroll to Paycom. For instance, run a mock payroll for an employee who has a more complex situation.